Required Documents

This page outlines the documents required for stakeholders, applicants, and various business types to onboard a corporate customer registered in the United Kingdom.

Business details

The following table lists the required document types for both verification types for all business entity types.

businessType	Manual KYB	eKYB
ASSOCIATION	ASSOCIATION_DEED	-
GOVERNMENT_ENTITY	BUSINESS_REGISTRATION_DOC	-
LIMITED_LIABILITY_PARTNERSHIP	PARTNERSHIP_DEED	PARTNERSHIP_DEED
PRIVATE_COMPANY	BUSINESS_REGISTRATION_DOC	-
PUBLIC_COMPANY	BUSINESS_REGISTRATION_DOC	-
SOLE_TRADER	BUSINESS_REGISTRATION_DOC	-
TRUST	TRUST_DEED	TRUST_DEED
UNINCORP_PARTNERSHIP	PARTNERSHIP_DEED	PARTNERSHIP_DEED

Additional Business Documents

• PROOF_OF_BUSINESS: Required if the business does not have a website. Submit any document that helps validate the customer’s business operations. Acceptable documents include:

  • Product catalogues, company brochures, marketing materials, or a detailed business plan. Preferred
  • Contracts, business agreements, or vendor agreements.
  • Photos of the physical store (for brick-and-mortar businesses).
  • Invoices clearly describing business activities, issued within the past year. Not preferred

• Corporate Structure (Ownership Structure): Required if the customer is a multi-layered company. See Multi-layered Ownership Structure for details on identifying multi-layered entities.

The corporate structure document can be prepared by the customer and must list all shareholders with their respective ownership percentages to help identify the ultimate beneficial owner (UBO).

• You can use your own format or a similar template.
• Use documentType CORPORATE_STRUCTURE when submitting an ownership structure.

For a complete list of business document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

Stakeholders

Stakeholder with positions including SIGNATORY, REPRESENTATIVE, UBO, TRUSTEE, PARTNER,MEMBER require KYC have the following choices:

• UK residents need to use the KYC mode E_KYC.
• For non-residents pass kycMode as E_DOC_VERIFY or MANUAL_KYC based on the stakeholder's preference.

E_KYC

No documents are required for E_KYC.

E_DOC_VERIFY

Documents to be uploaded in Onfido form	Documents to be supported via Nium's API
Live Selfie with Passport/National ID/Driver's License and Proof of Address to be submitted in the form presented by Onfido (eDoc verification vendor)	SOURCE_OF_WEALTH in case stakeholder is a politically exposed person (PEP).

MANUAL_KYC

Every individual stakeholder needs to submit proof of address and proof of identity when kycMode = MANUAL_KYC. The following information needs to be submitted for proof of identity.

note

• Even if the document used for proof of identity contains an address , you need to submit an additional proof of address. Acceptable document for PROOF_OF_ADDRESS which can verify the address with documentType PROOF_OF_ADDRESS.
• If this additional document is not submitted, Nium, will raise an RFI for stakeholderAddress to which you can submit the additional document via the Respond to RFI request.

Field name	Passport	National ID	Driver license	Proof of Address
documentType	PASSPORT	NATIONAL_ID	DRIVER_LICENSE	PROOF_OF_ADDRESS
documentNumber	Yes (Passport number)	Yes	Yes	No
documentIssuanceCountry	Yes	Yes	Yes	No
documentExpiryDate	Yes	No	Yes	No
document.fileName	Yes	Yes	Yes	Yes
document.fileType	Yes	Yes	Yes	Yes
document.document	Yes	Yes	Yes	Yes

NOTE: Photocopies or scanned documents in black-and-white are not accepted for Passport, National ID, or Driver's License.

Additional Stakeholder Documents

Additional stakeholder documents may be requested as part of the onboarding process.

Source of wealth

If any shareholder is a Politically Exposed Person (isPEP = Yes), a SOURCE_OF_WEALTH document must be submitted for that individual.

A Source of Wealth document helps verify the origin and means of a person’s accumulated wealth used to establish and operate a business.
Provide a written explanation supported by documentation that confirms the legitimacy of the customer’s funds.

Acceptable documents include:

• Personal or joint savings (bank statements)
• Employment income (salaries, bonuses, pensions)
• Loan or contract agreements
• Sale of assets (for example, real estate or shares)
• Inheritances or family wealth transfers
• Compensation from legal settlements
• Profits from legitimate business or investments
• Ownership of businesses or investment returns
• Other documents evidencing the customer’s funds or wealth

Control person declaration

Submit a CONTROL_PERSON_DECLARATION if no individual owns 25% or more of the business (directly or indirectly).

To submit a CONTROL_PERSON_DECLARATION, Identify the control person and provide a signed declaration.

See the Control Person Declaration Template for reference.

Proof of address

A PROOF_OF_ADDRESS document may also be submitted.
Acceptable documents differ for individual stakeholders/applicants and businesses.

Individual Stakeholder or Applicant	Business Details
Utility bills (gas, electric, internet, phone) Financial records (bank or mortgage statement) Insurance statements (life, health, auto, home, boat) Medical records (doctor, hospital, or clinic) Pay slips Government-issued letters Driver’s license (if not used as proof of identity)	Utility bills (gas, electric, internet, phone) Financial records (bank or mortgage statement) Government-issued letters

note

All Proof of Address documents must be issued within the last 90 days at the time of submission.

Applicant

The following table lists the required documents submitted either electronically or manually.

API Documents**	Onfido Documents
Power of Attorney if the applicant is not a DIRECTOR, UBO, PARTNER, TRUSTEE, or MEMBER. Also include SOURCE_OF_WEALTH if the applicant is a PEP.	Live selfie with passport, national ID, or driver’s license, submitted through Onfido (e-document verification vendor).

The following table lists the fields required for each document type to complete the E_DOC_VERIFY process.

Field Name**	Power of Attorney (if applicant is not a DIRECTOR, UBO, PARTNER, TRUSTEE, or MEMBER)	Source of Wealth
documentType	POWER_OF_ATTORNEY	SOURCE_OF_WEALTH
document.document	Yes	Yes

Additional applicant documents

• Power of Attorney: Required if the applicant is not a DIRECTOR, UBO, PARTNER, or TRUSTEE.

  • See Letter of Authorization for Power of Attorney requirements.
  • Alternatively, the applicant can nominate a director to complete Live Authorization and avoid physical documentation or apostille requirements. See Live Authorization for more information.

• Source of Wealth: See Additional Stakeholder Documents - Source of Wealth for more information.

For a complete list of personal document types, use the Fetch Corporate Constants request with fieldName set to documentType.