Required Documents

This page outlines the documents required for stakeholders, applicants, and various business types to onboard a corporate customer registered in the United States.

Business details

The following documents are required as part of the Know Your Business (KYB) identification and verification process.

Entity type	Manual KYB	eKYB
Corporations Limited liability companies (LLC) Limited liability partnership firms Sole traders Unincorporated associations	BUSINESS_REGISTRATION_DOC	N/A
Estate	LOA	N/A
General partnership	PARTNERSHIP_DEED	N/A
Limited partnership	BUSINESS_REGISTRATION_DOCUMENT PARTNERSHIP_DEED	N/A
Public company	PROOF_OF_EXISTENCE	N/A
Trust	TRUST_DEED	N/A

Additional business documents:

• CERTIFICATE_OF_GOOD_STANDING: This document is required when the address.registeredAddress.state field is DE or NJ for both Manual KYB and eKYB.
• PROOF_OF_BUSINESS: This document has to be submitted in case website is not provided. Any document that will help us validate the business of the customer. Proof of Business can be any one of the following documents:
  • Any document depicting the product catalogue such as company brochures or marketing material or detailed business plan. [Preferred]
  • Contracts or business agreements or vendor agreements.
  • Photo of store, in case of brick and mortar store.
  • Invoice containing clear description of business operations (issued within 1 year) [Not preferred]
• Ownership Chart This document should be provided if the customer is a multi-layered company. Refer Multi-layered ownership structure to understand if the customer is a multi-layered company. Corporate structure can be drafted by the customer and contains the names of the shareholders, along with the percent of shares held which will help us to establish the ultimate beneficial owner. See below for an example. You can use a similar template, if you don't have one. Use documentType = OWNERSHIP_CHART to add the corporate structure document.

• BUSINESS_REGISTRATION_DOCUMENT: Any of the following could be submitted as business registration document. See Verifying Ownership to understand the documents that can be obtained for different businessTypes.
  • Articles of Incorporation
  • Certificate of Formation
  • Company Bylaws
  • Board resolutions
  • Any Operating Agreement
• CERTIFICATE_OF_GOOD_STANDING: State issued Certificate of Good standing

Stakeholders

The following documents are required as part of the Know Your Business (KYB) identification and verification process for stakeholders.

important

Only individual stakeholders, not corporate stakeholders, require documents.

Based on the address country of the stakeholder, client should pass either E_KYC or MANUAL_KYC.

Method	Document (documentType)
eKYC (address.country=US)	The last 4 digits of or the entire SSN to be passed as documentNumber (NATIONAL_ID)
Manual KYC (address.country is not US)	Passport details (PASSPORT) Driver License (DRIVER_LICENSE) National ID (NATIONAL_ID)

⚠️ IMPORTANT

Also see Acceptable documents for PROOF_OF_ADDRESS

US residents

US residents need to use the KYC mode E_KYC with their national ID for verification.

Fields name	National ID
documentType	NATIONAL_ID
documentNumber	Yes (The last 4 digits of or the entire SSN)
documentIssuanceCountry	Yes (valid value is US for E_KYC)
documentExpiryDate	N/A
document.fileName	N/A
document.fileType	N/A
document.document	N/A

Non-US residents

Every non-US resident need to pass kycMode=MANUAL_KYC and submit one of the following information.

⚠️ IMPORTANT

If the document doesn't contain an address, you need to submit an Acceptable document for PROOF_OF_ADDRESS which can verify the address with documentType = PROOF_OF_ADDRESS.

If this additional document is not submitted, the compliance agent will raise an RFI for stakeholderAddress to which you can submit the additional document via the Respond to RFI API.

Field name	Passport	Driver license	National ID	Additional document if the first document doesn't contain an address
documentType	PASSPORT	DRIVER_LICENSE	NATIONAL_ID	PROOF_OF_ADDRESS
documentNumber	Yes (Passport number)	Yes (DL number)	Yes	No
documentIssuanceCountry	Yes	Yes	Yes	No
documentExpiryDate	Yes	Yes	No	No
document.fileName	Yes	Yes	Yes	Yes
document.fileType	Yes	Yes	Yes	Yes
document.document	Yes	Yes	Yes	Yes

For a complete list of business document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

NOTE: Photocopies or scanned documents in black-and-white are not accepted for Passport, National ID, or Driver's License.

Applicants

Nium offers E_KYC, E_DOC_VERIFY, and MANUAL_KYC modes for applicant KYC in the US.

• E_KYC is applicable for US residents. Only document details are required for eKYC and upload of document files isn't required.
• E_DOC_VERIFY is applicable for non-US residents. Applicant needs to complete KYC using the redirect URL.
• MANUAL_KYC required document details along with upload of document files.

E_KYC

US residents need to use the KYC mode E_KYC with their national ID for verification.

Fields name	National ID	If applicant is not an officer
documentType	NATIONAL_ID	LOA
documentNumber	Yes (The last 4 digits of or the entire SSN)	N/A
documentIssuanceCountry	Yes (valid value is US for E_KYC)	N/A
documentExpiryDate	N/A	N/A
document.fileName	N/A	Yes
document.fileType	N/A	Yes
document.document	N/A	Yes

eDocVerify

Every individual applicant needs to submit one of the following information when kycMode = E_DOC_VERIFY

Documents to be uploaded in Onfido form	API documents
Live Selfie with Passport/National ID submitted in the form presented by Onfido (eDoc verification vendor) Proof of address as presented by Onfido	In case applicant is not an officer LOA should be submitted in the API

Manual KYC

Every individual applicant needs to submit one of the following information when kycMode = MANUAL_KYC.

note

• If the document doesn't contain an address, you need to submit an Acceptable document for PROOF_OF_ADDRESS which can verify the address with documentType = PROOF_OF_ADDRESS.
• If this additional document is not submitted, the compliance agent will raise an RFI for applicantAddress to which you can submit the additional document via the Respond to RFI API.

Field name	Passport	National ID	Driver license	Additional document if the first document doesn't contain an address	If applicant is not an officer
documentType	PASSPORT	NATIONAL_ID	DRIVER_LICENSE	PROOF_OF_ADDRESS	LOA
documentNumber	Yes (Passport number)	Yes	Yes	No	No
documentIssuanceCountry	Yes	Yes	Yes	No	No
documentExpiryDate	Yes	No	Yes	No	No
document.fileName	Yes	Yes	Yes	Yes	Yes
document.fileType	Yes	Yes	Yes	Yes	Yes
document.document	Yes	Yes	Yes	Yes	Yes

For a complete list of personal document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

NOTE: Photocopies or scanned documents in black-and-white are not accepted for Passport, National ID, or Driver's License.

Additional applicant documents

• Letter of Authorization: In case applicant is not an officer, LOA is required. You can upload it during application submission or Nium will request it in RFI.
• Proof of address: In case the POI document doesn't contain address, POA should be uploaded as a separate document with documentType=PROOF_OF_ADDRESS. Proof of address should be issued not more than 60 days old while submitting. Acceptable documents for Proof of address are:
  • Utility bills (gas, electric, internet, phone)
  • Financial records (bank statement, mortgage statement)
  • Life, health, or other insurance statement (auto, home, boat)
  • Medical records (doctor, hospital, or clinical)
  • Pay-slip
  • Government-issued letter