Required Documents

This page outlines the documents required for stakeholders, applicants, and various business types to onboard a corporate customer registered in New Zealand.

Business details

The following documents are required as part of the Know Your Business (KYB) identification and verification process.

businessType	Required Document for eKYB	Required Document for Manual KYB
GOVERNMENT_ENTITY PRIVATE_COMPANY PUBLIC_COMPANY SOLE_TRADER CLUB_ASSOCIATION CO_OPERATIVE	N/A	BUSINESS_REGISTRATION_DOCUMENT
GENERAL_PARTNERSHIP LIMITED_PARTNERSHIP	PARTNERSHIP_DEED	PARTNERSHIP_DEED
TRUST	TRUST_DEED	TRUST_DEED

Stakeholders

NZ resident individual stakeholders need to use the kycMode= E_KYC. kycMode=MANUAL_KYC should be passed for non-residents.

eKYC

In E KYC mode, no document file is needed. However, details of at lease one of the following document is needed. In case of Driver's License documents, the drivers licence version number should be passed in the documentReferenceNumber field.

Field name	Passport	Driver's license	Nominee Agreement (if stakeholder is a Nominee)
documentType	PASSPORT	DRIVER_LICENCE	NOMINEE_AGREEMENT
documentNumber	Yes (Passport number)	Yes	No
documentReferenceNumber	No	Yes	No
documentIssuanceCountry	Yes	Yes	No
documentExpiryDate	Yes	Yes	No
document.fileName	No	No	Yes
document.fileType	No	No	Yes
document.document	No	No	Yes

Manual KYC

When kycMode = MANUAL_KYC the following documents need to be submitted.

Field name	Passport	Driver's license	National Id	Nominee Agreement (if stakeholder is a Nominee)
documentType	PASSPORT	DRIVER_LICENCE	NATIONAL_ID	NOMINEE_AGREEMENT
documentNumber	Yes (Passport number)	Yes	Yes	No
documentIssuanceCountry	Yes	Yes	Yes	No
documentReferenceNumber	No	No	No	No
documentExpiryDate	Yes	Yes	No	No
document.fileName	Yes	Yes	Yes	Yes
document.fileType	Yes	Yes	Yes	Yes
document.document	Yes	Yes	Yes	Yes

For a complete list of personal document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

A Stakeholder is considered a Nominee if they holds any of the following positions:

• NOMINEE_DIRECTOR
• NOMINEE_SHAREHOLDER
• NOMINEE_SETTLOR
• NOMINEE_GENERAL_PARTNER

NOTE: Photocopies or scanned documents in black-and-white are not accepted for Passport, Medicare Cards, or Driver's License.

Applicants

Nium offers E_KYC, E_DOC_VERIFY, and MANUAL_KYC modes for applicant KYC in New Zealand.

• E_KYC is applicable for NZ residents.ID document details are needed for E_KYC mode. Additionally, Letter of Authorization is required to be uploaded if the applicant isn't a director or UBO
• E_DOC_VERIFY is applicable for non-AU residents. Applicant needs to complete KYC using the redirect URL. Document details need to be passed for E_DOC_VERIFY and upload of document files isn't required.
• MANUAL_KYC required document details along with upload of document files.

eKYC and eDoc Verify

Field name	Passport	Driver's license	Nominee Agreement or Letter Of Authorization (as applicable*)
documentType	PASSPORT	DRIVER_LICENCE	NOMINEE_AGREEMENT / LOA
documentNumber	Yes (Passport number)	Yes	No
documentReferenceNumber	No	Yes	No
documentIssuanceCountry	Yes	Yes	No
documentExpiryDate	Yes	No	No
document.fileName	No	No	Yes
document.fileType	No	No	Yes
document.document	No	No	Yes

See applicant nominee agreement conditions to understand where Nominee Agreement or Letter of Authorization is required.

Manual KYC

Every individual applicant needs to submit one of the following information when kycMode = MANUAL_KYC.

Field name	Passport	Drivers license	National Id	Nominee Agreement or Letter Of Authorization (as applicable)
documentType	PASSPORT	DRIVER_LICENCE	NATIONAL_ID	NOMINEE_AGREEMENT/ LOA
documentNumber	Yes (Passport number)	Yes	Yes	No
documentIssuanceCountry	Yes	Yes	Yes	No
documentExpiryDate	Yes	Yes	No	No
document.fileName	Yes	Yes	Yes	Yes
document.fileType	Yes	Yes	Yes	Yes
document.document	Yes	Yes	Yes	Yes

For a complete list of personal document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

Applicant Nominee Agreement or Letter of Authorization Conditions

One of Nominee Agreement or Letter of Authorization may be required for applicant as described below.

• If the applicant is a nominee stakeholder having one of NOMINEE_DIRECTOR or NOMINEE_SHAREHOLDER or NOMINEE_SETTLOR or NOMINEE_GENERAL_PARTNER as positions then Nominee agreement is required.
• If the applicant is not a nominee stakeholder and applicant has one of DIRECTOR or UBO as positions then no document is required.
• If the applicant is not a nominee stakeholder and applicant is not DIRECTOR or UBO then Letter of Authorization is required.

See Letter Of Authorization for the suggested format of LOA in case you do not have one.

NOTE: Photocopies or scanned documents in black-and-white are not accepted for Passport, Medicare Cards, or Driver's License.