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Required Documents


This page outlines the documents required for stakeholders, applicants, and various business types to onboard a corporate customer registered in Europe.

Business Documents

The following table lists the required document types for both manual KYB and eKYB for all business entity types.

businessTypeManual KYBeKYB (searchId is present)
ASSOCIATIONASSOCIATION_DEEDASSOCIATION_DEED
GOVERNMENT_ENTITYBUSINESS_REGISTRATION_DOCN/A
LIMITED_LIABILITY_PARTNERSHIPPARTNERSHIP_DEEDPARTNERSHIP_DEED
PUBLIC_COMPANY/ PRIVATE_COMPANYBUSINESS_REGISTRATION_DOC
REGISTER_OF_DIRECTORS *
REGISTER_OF_SHAREHOLDERS*
N/A
SOLE_TRADERBUSINESS_REGISTRATION_DOCN/A
TRUSTTRUST_DEEDTRUST_DEED

Note: Business Registration Document or any equivalent documents are preferred to be notarised. If non-notarized document is submitted, Nium tries to fetch the document from source, delaying approvals.

Additional business documents:

  • REGISTER_OF_DIRECTORS and REGISTER_OF_SHAREHOLDERS: This document is required in case the Business Registration Document does not contain the list of directors or shareholders. Submit notarized documents for faster approvals. When using eKYB, the REGISTER_OF_DIRECTORS and REGISTER_OF_SHAREHOLDERS fields are required when the customer is adding a new shareholder or director who is not available in the list of stakeholders returned in the Exhaustive Details API. If these documents aren't provided, compliance will request them via RFI.

  • PROOF_OF_BUSINESS: This document has to be submitted in case website is not provided. Any document that will help us validate the business of the customer. Proof of Business can be any one of the following documents:

    • Any document depicting the product catalogue such as company brochures or marketing material or detailed business plan. [Preferred]
    • Contracts or business agreements or vendor agreements.
    • Photo of store, in case of brick and mortar store.
    • Invoice containing clear description of business operations (issued within 1 year) [Not preferred]
  • Corporate structure (Ownership Structure) This document should be provided if the customer is a multi-layered company. Refer Multi-layered ownership structure to understand if the customer is a multi-layered company. Corporate structure can be drafted by the customer and contains the names of the shareholders, along with the percent of shares held which will help us to establish the ultimate beneficial owner. See below for an example. You can use a similar template, if you don't have one. Use documentType = CORPORATE_STRUCTURE to add the corporate structure document.

Ownership Chart

For a complete list of business document types, see the values obtained from Fetch corporate constants API with fieldName as documentType.

Stakeholder Documents

All the stakeholders with kycMode = MANUAL_KYC will require to submit documents. As a result, stakeholders with SIGNATORY, REPRESENTATIVE, UBO, TRUSTEE, PARTNER require documentDetails and documentDetials.document objects.

Nium accpets Passport or National Id for non-LT stakeholders and only National Id for LT stakeholders for Manual KYC. Additionally, SOURCE_OF_WEALTH should be submitted in case the stakeholder is a PEP. If, not submitted, SOURCE_OF_WEALTH will be requested via RFI.

Note: National Id should be submitted for Lithuanian stakeholders (nationality=LT) and 11 digits Personal Identification Number should be submitted as documentNumber.

Note: Passport/ National Id submitted is preferred to be notarised for faster approvals. Photocopies or scanned documents in black-and-white are not accepted

The following table lists the fields required for each document type.

Field nameFor Non-LT stakeholders (nationality is not LT)Lithuanian stakeholders (nationality=LT)Additionally if isPEP=Yes
documentTypePASSPORT or NATIONAL_IDNATIONAL_IDSOURCE_OF_WEALTH
documentNumberYesYes (11 digits Personal Identification Number)No
documentIssuanceCountryYesYesNo
documentExpiryDateYes for PassportNoNo
document.fileNameYesYesYes
document.fileTypeYesYesYes
document.documentYesYesYes

For a complete list of personal document types, see the values obtained from Fetch corporate constants API with fieldName as documentType.

DIRECTOR

documentDetails are required when the position is DIRECTOR for both eKYB and Manual KYB:

  • Document files and documentDetials.document are not required.
  • kycModecan be ignored for this position.

documentType required based on nationality:

Field nameNon-Lithuanian stakeholders (nationality=LT)Lithuanian stakeholders (nationality=LT)Additionally, if isPEP=Yes
documentTypePASSPORT or NATIONAL_IDNATIONAL_IDSOURCE_OF_WEALTH
documentNumberYesYes (11 digits Personal Identification Number)No
documentIssuanceCountryYesYesNo
documentExpiryDateYes for PassportNoNo
document.fileNameNoNoYes
document.fileTypeNoNoYes
document.documentNoNoYes

For a complete list of personal document types, see the enums listed in Fetch corporate constants API with fieldName set to documentType.

Additional stakeholder documents:

  • Source Of wealth: If any of the shareholders is a Politically exposed person (isPEP = Yes) then SOURCE_OF_WEALTH should be submitted as a document for that shareholder. Source of wealth is any document that helps us understand the origin and means of wealth, reflecting the overall accumulated net worth of entity/individual, used to establish and operate a company. A written explanation, accompanied by supporting documentation, must be collected to confirm the legitimacy of the customer’s wealth for conducting business. Examples of supporting documentation for Source of Wealth.
    • Personal or joint savings, collected in form of bank statements
    • Employment income, including salaries, bonuses, and pension
    • Loan agreements
    • Contract agreements
    • Sale of assets (real estate, shares)
    • Inheritances, including family wealth transfer
    • Compensation from legal settlements
    • Profits from legitimate business activities or investments
    • Ownership of businesses or investments, including returns
    • Other documents, related to customer’s funds or wealth

Applicant Documents

Applicants are always required to complete the E-Document verification flow for both Manual KYB and eKYB.

Documents to be uploaded in Onfido formDocuments to be submitted via API
Live Selfie with Passport/National ID submitted in the form presented by Onfido (eDoc verification vendor)- If position doesn't include DIRECTOR/ UBO/PARTNER/TRUSTEE, Power of Attorney certified with Apostille.
If isPEP= true then Source of wealth

The following table lists the fields required for each document type.

Field nameIf position does not include DIRECTOR / UBO / PARTNER / TRUSTEEIf isPEP=Yes
documentTypePOWER_OF_ATTORNEYSOURCE_OF_WEALTH
documentNumberNoNo
documentIssuanceCountryNoNo
documentExpiryDateNoNo
document.fileNameYesYes
document.fileTypeYesYes
document.documentYesYes

For a complete list of personal document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

Additional applicant documents: