Required Documents

This page outlines the documents required for stakeholders, applicants, and various business types to onboard a corporate customer registered in Europe.

Business Documents

The following table lists the required document types for both manual KYB and eKYB for all business entity types.

businessType	Manual KYB	eKYB (searchId is present)
ASSOCIATION	ASSOCIATION_DEED	ASSOCIATION_DEED
GOVERNMENT_ENTITY	BUSINESS_REGISTRATION_DOC	N/A
LIMITED_LIABILITY_PARTNERSHIP	PARTNERSHIP_DEED	PARTNERSHIP_DEED
PUBLIC_COMPANY/ PRIVATE_COMPANY	BUSINESS_REGISTRATION_DOC REGISTER_OF_DIRECTORS * REGISTER_OF_SHAREHOLDERS*	N/A
SOLE_TRADER	BUSINESS_REGISTRATION_DOC	N/A
TRUST	TRUST_DEED	TRUST_DEED

note

Business Registration Document or any equivalent documents are preferred to be notarized. If non-notarized document is submitted, Nium tries to fetch the document from source, delaying approvals.

Additional business documents:

• REGISTER_OF_DIRECTORS and REGISTER_OF_SHAREHOLDERS: This document is required in case the Business Registration Document does not contain the list of directors or shareholders. Submit notarized documents for faster approvals. When using eKYB, the REGISTER_OF_DIRECTORS and REGISTER_OF_SHAREHOLDERS fields are required when the customer is adding a new shareholder or director who is not available in the list of stakeholders returned in the Exhaustive Details API. If these documents aren't provided, compliance will request them via RFI.
• PROOF_OF_BUSINESS: This document has to be submitted in case website is not provided. Any document that will help us validate the business of the customer. Proof of Business can be any one of the following documents:
  • Any document depicting the product catalogue such as company brochures or marketing material or detailed business plan. [Preferred]
  • Contracts or business agreements or vendor agreements.
  • Photo of store, in case of brick and mortar store.
  • Invoice containing clear description of business operations (issued within 1 year) [Not preferred].
• Corporate structure (Ownership Structure) This document should be provided if the customer is a multi-layered company. Refer Multi-layered ownership structure to understand if the customer is a multi-layered company. Corporate structure can be drafted by the customer and contains the names of the shareholders, along with the percent of shares held which will help us to establish the ultimate beneficial owner. See below for an example. You can use a similar template, if you don't have one. Use documentType = CORPORATE_STRUCTURE to add the corporate structure document.

For a complete list of business document types, see the values obtained from Fetch corporate constants API with fieldName as documentType.

Stakeholder Documents

Stakeholder with positions including SIGNATORY, REPRESENTATIVE, UBO, TRUSTEE, PARTNER require KYC have 2 choices: E-Document verification flow or Manual KYC.

E_DOC_VERIFY

Documents to be uploaded in Onfido form	Documents to be submitted via API
Live Selfie with Passport/National ID submitted in the form presented by Onfido (eDoc verification vendor)	If isPEP= true then Source of wealth

MANUAL_KYC

All the stakeholders with kycMode = MANUAL_KYC will require to submit documents (documentDetails and documentDetails.document).

Nium accepts Passport or National ID for non-LT stakeholders and only National ID for LT stakeholders for Manual KYC. Additionally, SOURCE_OF_WEALTH should be submitted in case the stakeholder is a PEP. If, not submitted, SOURCE_OF_WEALTH will be requested via RFI.

note

• National ID should be submitted for Lithuanian stakeholders (nationality is LT) and 11 digits Personal Identification Number should be submitted as documentNumber.
• Any Passport/ National ID that's submitted will go through fraud checks at Nium. In case, the document, doesn't meet our standards, notarized documents will be requested by a RFI. Photocopies or scanned documents in black-and-white are not accepted

The following table lists the fields required for each document type.

Field name	For Non-LT stakeholders (nationality is not LT)	Lithuanian stakeholders (nationality=LT)	Additionally if isPEP=Yes
documentType	PASSPORT or NATIONAL_ID	NATIONAL_ID	SOURCE_OF_WEALTH
documentNumber	Yes	Yes (11 digits Personal Identification Number)	No
documentIssuanceCountry	Yes	Yes	No
documentExpiryDate	Yes for Passport	No	No
document.fileName	Yes	Yes	Yes
document.fileType	Yes	Yes	Yes
document.document	Yes	Yes	Yes

For a complete list of personal document types, see the values obtained from Fetch corporate constants API with fieldName as documentType.

DIRECTOR

documentDetails are required when the position is DIRECTOR for both eKYB and Manual KYB:

• Document files and documentDetails.document are not required.
• kycModecan be ignored for this position.
• documentType required based on nationality:

Field name	Non-Lithuanian stakeholders (nationality=LT)	Lithuanian stakeholders (nationality=LT)	Additionally, if isPEP=Yes
documentType	PASSPORT or NATIONAL_ID	NATIONAL_ID	SOURCE_OF_WEALTH
documentNumber	Yes	Yes (11 digits Personal Identification Number)	No
documentIssuanceCountry	Yes	Yes	No
documentExpiryDate	Yes for Passport	No	No
document.fileName	No	No	Yes
document.fileType	No	No	Yes
document.document	No	No	Yes

For a complete list of personal document types, see the enums listed in Fetch corporate constants API with fieldName set to documentType.

Additional stakeholder documents

• Source Of wealth: If any of the shareholders is a Politically exposed person (isPEP = Yes) then SOURCE_OF_WEALTH should be submitted as a document for that shareholder. Source of wealth is any document that helps us understand the origin and means of wealth, reflecting the overall accumulated net worth of entity/individual, used to establish and operate a company. A written explanation, accompanied by supporting documentation, must be collected to confirm the legitimacy of the customer’s wealth for conducting business. Examples of supporting documentation for Source of Wealth.
  • Personal or joint savings, collected in form of bank statements
  • Employment income, including salaries, bonuses, and pension
  • Loan agreements
  • Contract agreements
  • Sale of assets (real estate, shares)
  • Inheritances, including family wealth transfer
  • Compensation from legal settlements
  • Profits from legitimate business activities or investments
  • Ownership of businesses or investments, including returns
  • Other documents, related to customer’s funds or wealth

Applicant Documents

Applicants are always required to complete the E-Document verification flow for both Manual KYB and eKYB.

Uploaded in Onfido form (eDoc vendor)	Submitted via API
Live selfie with Passport or National ID (captured in the Onfido form)	Power of Attorney (if the role is not DIRECTOR, UBO, PARTNER, or TRUSTEE) Source of Wealth (required if isPEP = true)

The following table lists the fields required for each document type.

Field name	If position does not include DIRECTOR / UBO / PARTNER / TRUSTEE	If isPEP=Yes
documentType	POWER_OF_ATTORNEY	SOURCE_OF_WEALTH
documentNumber	No	No
documentIssuanceCountry	No	No
documentExpiryDate	No	No
document.fileName	Yes	Yes
document.fileType	Yes	Yes
document.document	Yes	Yes

For a complete list of personal document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

Additional applicant documents

• Power of Attorney: In case applicant is not a DIRECTOR / UBO / PARTNER / TRUSTEE , POWER_OF_ATTORNEY is required. This document has to be certified by Apostile in case it is not issued in a EEA country.
  • See Letter of Authorization for Power Of Attorney requirements.
  • Alternatively applicant can nominate a director to provide Live-Authorization and avoid physical documents and/ or apostilazation processes. See Live-Authorization for detials.
• Source Of wealth: Refer to Additional stakeholder - Source of Wealth