Required Documents
Learn which documents are required to onboard businesses and individuals registered in Australia.
Corporate customers
The following lists the documents required for all businesses and corporations.
| Business Type | Document Type |
|---|---|
| ASSOCIATION | ASSOCIATION_DEE |
| GOVERNMENT_ENTITY / SOLE_TRADER / PUBLIC_COMPANY / PRIVATE_COMPANY | N/A |
| LIMITED_LIABILITY_PARTNERSHIP | PARTNERSHIP_DEED |
| REGULATED_TRUST / UNREGULATED_TRUST | TRUST_DEED |
Submit notarized business registration documents whenever possible. Non-notarized documents may delay approval as Nium verifies them from the source.
Additional business documents
Submit the following documents when applicable:
REGISTER_OF_DIRECTORS and REGISTER_OF_SHAREHOLDERS
Provide this document if the business registration document does not include a list of directors or shareholders. For faster approval, submit notarized copies.
When using eKYB:
- Include this document if a new director or shareholder is added who isn’t in the stakeholder list returned by the Fetch Public Corporate Details request.
- If omitted, Nium will raise a **Request for Information (RFI).
PROOF_OF_BUSINESS
Submit this document if no website is provided. It helps Nium verify the customer’s business activity. Accepted documents include:
- Product catalog, brochure, marketing material, or business plan (preferred).
- Contract, business agreement, or vendor agreement.
- Photo of a physical store.
- Invoice describing business operations, issued within the last year not preferred.
CORPORATE_STRUCTURE (Ownership Structure)
Submit this document if the company has multiple ownership layers. It should include the names and share percentages of all shareholders to identify the ultimate beneficial owner (UBO).
- See Verifying Your Business in AU for an example template.
- For a complete list of accepted document types, see Corporate Constants.
Stakeholder verification
Stakeholders such as SIGNATORY, REPRESENTATIVE, ultimate beneficial owners (UBOs), TRUSTEE, or PARTNER can verify their identity through manual KYC or electronic KYC (eKYC).
Electronic KYC
Submit:
- A live selfie with a valid passport or national ID.
Manual KYC
Ask the customer to submit a color copy of a valid passport or driver's licence (black-and-white copies are not accepted).
All manual KYC documents undergo fraud checks. If Nium cannot verify authenticity, an RFI will be raised.
Individual customers
Individual applicants must always complete electronic KYC.
Submit:
- A live selfie with a passport or driver's license.
- Power of Attorney, certified by Apostille, if the applicant is not a company director.
For more information, see: