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AU required documents

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This page outlines the documents required for stakeholders, applicants, and various business types to onboard a corporate customer registered in Australia.

Business details

The following documents are required as part of the Know Your Business (KYB) identification and verification process.

businessTypeManual KYBeKYB
  • GOVERNMENT_ENTITY
  • PRIVATE_COMPANY
  • PUBLIC_COMPANY
  • SOLE_TRADER
    		• BUSINESS_REGISTRATION_DOCN/A
    ASSOCIATIONASSOCIATION_DEEDASSOCIATION_DEED
    PARTNERSHIPPARTNERSHIP_DEEDPARTNERSHIP_DEED
  • REGULATED_TRUST
  • UNREGULATED_TRUST
    		• TRUST_DEEDTRUST_DEED

    Stakeholders

    AU resident individual stakeholders need to use the kycMode= E_KYC. kycMode=MANUAL_KYC should be passed for non-residents.

    Manual KYC

    When kycMode = MANUAL_KYC the following documents need to be submitted.

    ⚠️

    IMPORTANT

    If the document doesn't contain an address, you need to submit an Acceptable document for PROOF_OF_ADDRESS which can verify the address with documentType = PROOF_OF_ADDRESS.

    If this additional document is not submitted, the compliance agent will raise an RFI for stakeholderAddress to which you can submit the additional document via the Respond to RFI API.

    Field namePassportNational IdDriver's licenseAdditional Document if the first document doesn't contain an address
    documentTypePASSPORTNATIONAL_IDDRIVER_LICENCEPROOF_OF_ADDRESS
    documentNumberYes (Passport number)YesYesNo
    documentIssuanceCountryYesYesYesNo
    documentExpiryDateYesYesYesNo
    document.fileNameYesYesYesYes
    document.fileTypeYesYesYesYes
    document.documentYesYesYesYes

    For a complete list of personal document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

    See Letter Of Authorization for suggested format of LOA in case you do not have one.

    NOTE: Photocopies or scanned documents in black-and-white are not accepted for Passport, Medicare Cards, or Driver's License.

    Applicants

    Nium offers E_KYC, E_DOC_VERIFY, and MANUAL_KYC modes for applicant KYC in Australia.

    • E_KYC is applicable for AU residents. No documents are required if the applicant is a director. Letter of Authorization is required to be uploaded if the applicant isn't a director.
    • E_DOC_VERIFY is applicable for non-AU residents. Applicant needs to complete KYC using the redirect URL. Document details need to be passed for E_DOC_VERIFY and upload of document files isn't required.
    • MANUAL_KYC required document details along with upload of document files.

    Manual KYC

    Every individual applicant needs to submit one of the following information when kycMode = MANUAL_KYC.

    ⚠️

    IMPORTANT

    If the document doesn't contain an address, you need to submit an Acceptable document for PROOF_OF_ADDRESS which can verify the address with documentType = PROOF_OF_ADDRESS.

    If this additional document is not submitted, the compliance agent will raise an RFI for applicantAddress to which you can submit the additional document via the Respond to RFI API.

    Field namePassportNational IdDrivers licenseLetter Of Authorization, if applicant is not a DIRECTOR or UBOAdditional document if the first document doesn't contain an address
    documentTypePASSPORTNATIONAL_IDDRIVER_LICENCELOAPROOF_OF_ADDRESS
    documentNumberYes (Passport number)YesYesNoNo
    documentIssuanceCountryYesYesYesNoNo
    documentExpiryDateYesYesYesNoNo
    document.fileNameYesYesYesYesYes
    document.fileTypeYesYesYesYesYes
    document.documentYesYesYesYesYes

    Every individual applicant needs to submit one of the following information when kycMode = E_DOC_VERIFY

    Field namePassportNational IdDrivers licenseLetter Of Authorization, if applicant is not a DIRECTOR or UBO
    documentTypePASSPORTNATIONAL_IDDRIVER_LICENCELOA
    documentNumberYes (Passport number)YesYesNo
    documentIssuanceCountryYesYesYesNo
    documentExpiryDateYesYesYesNo
    document.fileNameNoNoNoYes
    document.fileTypeNoNoNoYes
    document.documentNoNoNoYes

    For a complete list of personal document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

    See Letter Of Authorization for the suggested format of LOA in case you do not have one.

    NOTE: Photocopies or scanned documents in black-and-white are not accepted for Passport, Medicare Cards, or Driver's License.

    Acceptable documents for PROOF_OF_ADDRESS

    Individual stakeholder or applicantBusiness details
  • Utility bills (gas, electric, internet, phone)
  • Financial records (bank statement, mortgage statement)
  • Life, health, or other insurance statement (auto, home, boat)
  • Medical records (doctor, hospital, or clinical)
  • Pay-slip
  • Government-issued letter
  • Utility bills (gas, electric, internet, phone)
  • Financial records (bank or mortgage statement)
  • Government-issued letter

    • NOTE: The above documents are in addition to the standard documents mentioned in Business, Stakeholder, or Applicant section. These can be passed under the documentType PROOF_OF_ADDRESS.

    The above documents cannot be more than 90 days old when submitting.

    Updated 6 months ago