Required Documents

This page outlines the documents required for stakeholders, applicants, and various business types to onboard a corporate customer registered in Australia.

Business details

The following documents are required as part of the Know Your Business (KYB) identification and verification process.

businessType	Manual KYB	eKYB
GOVERNMENT_ENTITY PRIVATE_COMPANY PUBLIC_COMPANY SOLE_TRADER	BUSINESS_REGISTRATION_DOC	N/A
ASSOCIATION	ASSOCIATION_DEED	ASSOCIATION_DEED
PARTNERSHIP	PARTNERSHIP_DEED	PARTNERSHIP_DEED
REGULATED_TRUST UNREGULATED_TRUST	TRUST_DEED	TRUST_DEED

Stakeholders

AU resident individual stakeholders need to use the kycMode= E_KYC. kycMode=MANUAL_KYC should be passed for non-residents.

Manual KYC

When kycMode = MANUAL_KYC the following documents need to be submitted.

⚠️ IMPORTANT

If the document doesn't contain an address, you need to submit an Acceptable document for PROOF_OF_ADDRESS which can verify the address with documentType = PROOF_OF_ADDRESS.

If this additional document is not submitted, the compliance agent will raise an RFI for stakeholderAddress to which you can submit the additional document via the Respond to RFI API.

Field name	Passport	National Id	Driver's license	Additional Document if the first document doesn't contain an address
documentType	PASSPORT	NATIONAL_ID	DRIVER_LICENCE	PROOF_OF_ADDRESS
documentNumber	Yes (Passport number)	Yes	Yes	No
documentIssuanceCountry	Yes	Yes	Yes	No
documentExpiryDate	Yes	Yes	Yes	No
document.fileName	Yes	Yes	Yes	Yes
document.fileType	Yes	Yes	Yes	Yes
document.document	Yes	Yes	Yes	Yes

For a complete list of personal document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

See Letter Of Authorization for suggested format of LOA in case you do not have one.

NOTE: Photocopies or scanned documents in black-and-white are not accepted for Passport, Medicare Cards, or Driver's License.

Applicants

Nium offers E_KYC, E_DOC_VERIFY, and MANUAL_KYC modes for applicant KYC in Australia.

• E_KYC is applicable for AU residents. No documents are required if the applicant is a director. Letter of Authorization is required to be uploaded if the applicant isn't a director.
• E_DOC_VERIFY is applicable for non-AU residents. Applicant needs to complete KYC using the redirect URL. Document details need to be passed for E_DOC_VERIFY and upload of document files isn't required.
• MANUAL_KYC required document details along with upload of document files.

Manual KYC

Every individual applicant needs to submit one of the following information when kycMode = MANUAL_KYC.

⚠️ IMPORTANT

If the document doesn't contain an address, you need to submit an Acceptable document for PROOF_OF_ADDRESS which can verify the address with documentType = PROOF_OF_ADDRESS.

If this additional document is not submitted, the compliance agent will raise an RFI for applicantAddress to which you can submit the additional document via the Respond to RFI API.

Field name	Passport	National Id	Drivers license	Letter Of Authorization, if applicant is not a DIRECTOR or UBO	Additional document if the first document doesn't contain an address
documentType	PASSPORT	NATIONAL_ID	DRIVER_LICENCE	LOA	PROOF_OF_ADDRESS
documentNumber	Yes (Passport number)	Yes	Yes	No	No
documentIssuanceCountry	Yes	Yes	Yes	No	No
documentExpiryDate	Yes	Yes	Yes	No	No
document.fileName	Yes	Yes	Yes	Yes	Yes
document.fileType	Yes	Yes	Yes	Yes	Yes
document.document	Yes	Yes	Yes	Yes	Yes

Every individual applicant needs to submit one of the following information when kycMode = E_DOC_VERIFY

Field name	Passport	National Id	Drivers license	Letter Of Authorization, if applicant is not a DIRECTOR or UBO
documentType	PASSPORT	NATIONAL_ID	DRIVER_LICENCE	LOA
documentNumber	Yes (Passport number)	Yes	Yes	No
documentIssuanceCountry	Yes	Yes	Yes	No
documentExpiryDate	Yes	Yes	Yes	No
document.fileName	No	No	No	Yes
document.fileType	No	No	No	Yes
document.document	No	No	No	Yes

For a complete list of personal document types, see the values obtained from Fetch corporate constantsAPI with fieldName as documentType.

See Letter Of Authorization for the suggested format of LOA in case you do not have one.

NOTE: Photocopies or scanned documents in black-and-white are not accepted for Passport, National Id, or Driver's License.

Acceptable documents for PROOF_OF_ADDRESS

Individual stakeholder or applicant	Business details
Utility bills (gas, electric, internet, phone) Financial records (bank statement, mortgage statement) Life, health, or other insurance statement (auto, home, boat) Medical records (doctor, hospital, or clinical) Pay-slip Government-issued letter	Utility bills (gas, electric, internet, phone) Financial records (bank or mortgage statement) Government-issued letter

NOTE: The above documents are in addition to the standard documents mentioned in Business, Stakeholder, or Applicant section. These can be passed under the documentType PROOF_OF_ADDRESS.

The above documents cannot be more than 90 days old when submitting.