Managing Funding Accounts

Managing funding accounts

In simple terms, funding accounts are where your money is deposited and stored before you load it onto a virtual card. During your account setup, we create one or more funding accounts for you.
You can create new funding accounts and load, edit, and delete funding accounts in the Nium Portal. You may choose to have a single funding account for all your cards or create separate funding accounts for different expenses (travel, advertising, etc.)
After you create a funding account, you can:

  • transfer money to it from another funding account
  • add money to it from a linked bank account.

When the funding account contains money, you can:

  • withdraw money from your funding account to a linked bank account
  • transfer money from one funding account to another

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NOTE

If your account is configured to use credit, the credit funding accounts can only be created and deleted by your Nium company account administrator.

Figure 11: The Funding Accounts page

Figure 11: The Funding Accounts page

The available balance is the remaining money left to spend in your funding accounts. This includes your remaining prefunded and credit amounts.
The actual balance is the money that has not been settled/released from purchases or loads.

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NOTE

Credit funding accounts will appear as negative values when you load cards from them.

To view or edit funding account details (such as the IBAN bank account you can use to add money to a funding account), select the View/Edit option from the โ‹ฎ menu for a funding account chosen.

Figure 12: Viewing funding account details

Figure 12: Viewing funding account details

You can view a funding account statement, including all related transactions in the current month. You can export the daily transaction history of a funding account to a CSV file.

Figure 13: Viewing the statement of a funding account

Figure 13: Viewing the statement of a funding account

To perform these actions, go to Funds > Funding Accounts > Manage Funding Accounts, which will open the Funding Accounts page.
See related sections for more information.

Creating a funding account

Use the Add a New Funding Account page to create a funding account.

  1. Select Funds > Funding Accounts > Manage Funding Accounts and select the Add Account button. The Add a New Funding Account page is displayed.
Figure 14: Adding a new funding account

Figure 14: Adding a new funding account

  1. In the Assigned Name field, type a unique name for the funding account. In the Currency field, select the currency.

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NOTE

Available currency options depend on your account configuration.

  1. Select the Continue button to save.
  2. Select the Close button on the New Funding Account Added page, which contains the new funding accountโ€™s data.
    The Funding Accounts page is displayed.
Figure 15: A new funding account added

Figure 15: A new funding account added

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NOTE

The New Funding Account Added page contains an IBAN account bank that you can use to add money to your funding account.

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NOTE

Credit funding accounts can only be created by your Nium company account administrator.

After a funding account is created, you can add money to it, withdraw it, transfer it to another funding account, view recent transactions and statements, edit the account details, or delete the funding account. To perform any of these actions, select the โ‹ฎ icon in the appropriate row on the Funding Accounts page and choose one of the options from the drop-down menu.

Transferring money between funding accounts

To transfer money between funding accounts, use the web app's Transfer Money Between Funding Accounts page.

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NOTE

Credit funds cannot be moved between funding accounts.

  1. On the Funding Accounts page, locate the funding account you want to transfer money.
  2. Select the โ‹ฎ icon to open the context menu.
    The context menu is displayed.
  3. In the context menu, select Transfer funds.
Figure 16: Transferring money between funding accounts

Figure 16: Transferring money between funding accounts

The Transfer Money Between Funding Accounts page is displayed.

  1. Select the source (where the money is to be transferred from) in the Transfer From field and enter the amount in the Amount field.

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NOTE

The Transfer To field contains the funding account selected in the first step, but you can change it if necessary.

  1. Select the Confirm button to transfer money between funding accounts.

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NOTE

There may be a limit on the amount that can be transferred between funding accounts without approval by an authoriser.

  1. Select the Close button on the confirmation page that contains data about the transfer.
    The Funding Accounts page is displayed.

Viewing funding account history

Use the Funding Account History page to view a funding accountโ€™s history.

  1. Select Funds > Funding Accounts > Funding Account History from the menu.
Figure 17: Viewing funding account history

Figure 17: Viewing funding account history

The Funding Account History page is displayed.

  1. Use one of the following sections and fields to view a funding accountโ€™s history:
  • Select the By Funding Account Reference radio button and enter the funding account reference in the Funding Account Reference field. (The funding account reference is a unique external identifier of the funding account.)
  • Select the By Funding Account Name radio button and enter the funding account name in the Funding Account Name field. (Funding account names are unique.)
  • Select a funding account currency in the Funding Account Currency field.
  • Select a search period in the Transaction Date section by entering the start date in the From field and the end date in the To field. (You can select the calendar buttons to choose dates using a visual calendar).
  1. Optionally, select the Advanced Search option to open the advanced search section and use one of the following sections and fields to view a funding accountโ€™s history:
  • Enter a transaction reference in the Transaction Reference field. (The transaction reference is a unique external identifier of the transaction).
  • Select a transaction type in the Transaction Type field.
  • Select a transaction status in the Transaction Status field.
  • Select the currency of the transaction in the Transaction Currency field.
  • Enter a transfer amount in the Transaction Amount field.
  1. Select the Search button to retrieve a list of funding account history entries matching the criteria.
    A list of funding account history entries that match the selected criteria is displayed on the Funding Account History page.
Figure 18: Retrieved funding account history

Figure 18: Retrieved funding account history

  1. You can modify the search criteria and select the Apply Filters button to rerun the search with modified criteria.
  2. To view full details for a specific history entry, select the โ‹ฎ icon to open the context menu and choose View all details.
Figure 19: Viewing funding account history details

Figure 19: Viewing funding account history details

For a detailed explanation of all fields on the Funding Account History Details page, see

Appendix E: Funding account history details

  1. You can also export the list of funding account history entries to a file:
    1. Select the Export to CSV link below the list of history entries on the Funding Account History page. (You can select the Close button in the confirmation window to close it. The export process will not be aborted.)
    2. When the file generation process is complete, the Export to CSV link is replaced by a Download File link. Select this to download