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Required Documents

Learn which documents are required to onboard businesses and individuals registered in the Japan.

Corporate customers​

The following documents are required for business verification, based on the business entity type.

businessTypeManual KYB
PRIVATE_COMPANYA copy of the corporate registry (登記事項証明書, Tokijiko Shomeisho) is required. This document must be issued within 6 months of submission.
PUBLIC_COMPANYA copy of the corporate registry (登記事項証明書, Tokijiko Shomeisho) is required. This document must be issued within 6 months of submission.

For a complete list of business document types, see the values obtained from Fetch corporate constants API with category as documentType.

Additional business documents​

Submit the following documents when applicable:

PROOF_OF_BUSINESS​

Submit this document if no website is provided. It helps Nium verify the customer’s business activity. Accepted documents include:

  • Product catalog, brochure, marketing material, or business plan (preferred).
  • Contract, business agreement, or vendor agreement.
  • Photo of a physical store.
  • Invoice describing business operations, issued within the last year (not preferred).

CORPORATE_STRUCTURE (Ownership Chart)​

Submit this document if the company has multiple ownership layers. It should include the names and share percentages of all shareholders to help identify the ultimate beneficial owner (UBO).

Ownership Chart

LOA (Letter of Authorization)​

Provide LOA, if the applicant's position is not director/ubo/partner.

Identity Verification documents​

Individual customers, applicants, and individual stakeholders can verify their identity by uploading documents in the Pre-built KYC form.

  • Submit valid Passport or National ID or Driving License. Please note,
    • Copy of a copy is not accepted
    • Document should be with valid expiry date, good quality, all four corners must be visible
  • If the proof-of-identity document does not contain an address, also provide a separate PROOF_OF_ADDRESS document. Proof of address must be issued within the last 60 days.

PROOF_OF_ADDRESS​

If the KYC documents submitted does not contains the address then you much submit a valid proof of address. Acceptable proof of address are:

  • Utility bill.
  • Bank statement.
  • Government issued letter.
  • Phone bill (landline only)

All Proof of Address documents must be dated within 60 days.

All KYC documents undergo fraud checks. If Nium cannot verify authenticity, an RFI may be raised.

For details, see: