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Required Documents

Learn which documents are required to onboard businesses and individuals registered in the Hong Kong.

Corporate customers​

The following documents are required for business verification, based on the business entity type.

businessTypeManual KYB
FOREIGN_COMPANY_OFFICE
  • Any of the most recently lodged NAR1 or NNC1 or NN3
    • GENERAL_PARTNERSHIP
  • BUSINESS_REGISTRATION_DOC
  • PARTNERSHIP_DEED
    • LIMITED_PARTNERSHIP
  • BUSINESS_REGISTRATION_DOC
  • PARTNERSHIP_DEED
    • OTHER
  • Either of the most recently lodged NAR1 or NNC1
    • PRIVATE_COMPANY
  • Either of the most recently lodged NAR1 or NNC1
    • PUBLIC_COMPANY
  • Either of the most recently lodged NAR1 or NNC1
    • SOLE_TRADER
  • BUSINESS_REGISTRATION_DOC

    • For a complete list of business document types, see the values obtained from Fetch corporate constants API with category as documentType.

    Additional business documents​

    Submit the following documents when applicable:

    BUSINESS_REGISTRATION_DOCUMENT​

    Acceptable examples include:

    • Business Registration (BR), issued within 12 months [required]
    • Incorporation document (COI) OR Memorandum + Articles of Association

    For details, see Verifying Your Business in the HK.

    PROOF_OF_BUSINESS​

    Submit this document if no website is provided. It helps Nium verify the customer’s business activity. Accepted documents include:

    • Product catalog, brochure, marketing material, or business plan (preferred).
    • Contract, business agreement, or vendor agreement.
    • Photo of a physical store.
    • Invoice describing business operations, issued within the last year (not preferred).

    OWNERSHIP_CHART​

    Submit this document if the company has multiple ownership layers. It should include the names and share percentages of all shareholders to help identify the ultimate beneficial owner (UBO).

    Ownership Chart

    For guidance on multi-layer ownership, see Verifying Your Business in the HK.

    LOA (Letter of Authorization)​

    Provide LOA, if the applicant's position is not director or ubo or partner.

    Identity Verification documents​

    Individual customers, applicants, and individual stakeholders can verify their identity through electronic KYC or manual KYC using the Pre-built KYC form.

    Electronic KYC​

    Verification typically requires a live selfie with a valid passport, national ID.

    Manual KYC​

    • Submit a color copy of a valid Passport or National ID. Please note,
      • black-and-white copies are not accepted.
      • Copy of a copy is not accepted
      • Document should be with valid expiry date, good quality, colored copy, all four corners must be visible
    • If the proof-of-identity document does not contain an address, also provide a separate PROOF_OF_ADDRESS document. Proof of address must be issued within the last 90 days.

    PROOF_OF_ADDRESS​

    If the KYC documents submitted does not contains the address then you much submit a valid proof of address. Acceptable proof of address are:

    • Utility bill.
    • Bank statement.
    • Government issued letter.
    • Phone bill (landline only)

    All Proof of Address documents must be dated within 90 days. Cropped documents are not accepted. Invoices are not accepted. PO BOX and CMRA addresses are not accepted.

    All manual KYC documents undergo fraud checks. If Nium cannot verify authenticity, an RFI may be raised.

    For details, see: